Count
Scan UPCs and tap fill levels. A sample opening count closed at 14 scans, 7.63L, and $239.13.
Features
Everything you need to stop the leaks.
Count faster, catch missing product, protect pour cost, and turn over-pours into coaching moments, all in one place.
14 days free · No credit card · Plans from $59/month
exactpour.com/inventory
exactpour.com/dashboard
Features in the order a closer uses them
Reconcile
Connect Toast, Square, Clover, or GoTab. Sales become projected usage once recipes exist. The POS integrations page covers Toast, Square, Clover, and GoTab.
Coach
Read variance dollars, the reports index, and a brief when you have enough history. Do not judge empty pour-cost grids.
Which ExactPour features matter on a working bar
Feature grids are easy to skim and easy to ignore. The features that change a bar are the ones that shorten Sunday counts, tie pours to POS sales, and put unexplained dollars in front of a manager the next morning. Everything else is acceleration: invoice OCR, AI briefs, forecasting, price watching.
Start with barcode counting and fill levels. Add POS reconciliation on Toast, Square, Clover, or GoTab. Then pour cost, pars, and alerts. AI that cannot show the underlying variance is marketing. ExactPour briefs and anomaly features are designed to be inspectable against the same counts you just walked. Start free on a single location, or use the 14-day trial on paid plans from $59/mo, and score features by whether the closer finishes.
How to trial features without boiling the ocean
Map top sellers first. Unmapped cocktails make poured versus sold look like theft. Finish two counts before you judge forecasting. Upload invoices before you judge pour cost. Invite the person who will actually scan. If a feature requires a week of classroom time, it will not survive a Friday night.
Use guides and glossary when you want the formula. Use pricing when you want which plan includes POS and the full AI suite. Use the form at the bottom of this page when you want a specialist to walk the same features on a live bar. Related: bar inventory software and best bar inventory software.
Inventory & counting
Count every bottle on the shelf, partial or full, in minutes.
Count with your phone
Scan once, count everything.
Point your phone at any bottle barcode, or search by name and brand. Tap how full it is (Full, 3/4, 1/2, 1/4). ExactPour adds it up so you know what is really on the shelf, with undo if someone mistaps.
Partial bottles, not guesses
Open bottles count as real stock.
Every scan records how full the bottle is, so open wells and call brands stop getting rounded into fiction. You track what is actually left, not a hopeful whole-bottle count.
Bottle marriages
Group interchangeable bottles.
Group products like "Seltzer Variety" or "Well Vodka" so any member barcode counts as one slot. Perfect for well brands and mixed cases that should not pollute your variance.
Fix mistakes, keep the trail
Corrections without rewriting history.
Edit or delete a recent scan anytime. Every change is logged with before and after values, so managers can trust the count and still clean up honest mistakes.
Session history
Every count, accounted for.
Browse past counts with status, item count, total value, location, and start time. Sessions save and resume, so a count can pause for a rush without starting over.
Par levels & ordering
Reorder before the run-out.
Set a par on every bottle. Low-inventory and order-sheet reports use those numbers so you restock before a Friday night 86, not after.
POS & poured vs sold
Compare what you poured to what actually sold, in dollars.
Connects to your POS
Toast, Square, Clover, and GoTab.
Connect Toast, Square, Clover, or GoTab to an ExactPour location. Menus and sales sync on a schedule or on demand, so shelf math stays tied to what guests actually bought.
Menu and recipe builder
Map every drink to its ingredients.
Turn imported POS items into recipes with ounces per serving. ExactPour computes cost per serving from live bottle price. Tracked drinks feed poured-vs-sold math; unmapped drinks show up as blind spots.
What you should have on hand
The baseline behind every comparison.
For every product, ExactPour computes what should be on the shelf from starting stock minus what the POS says you sold. That projected number is how you spot missing product the next morning.
See the gaps in dollars, then close them
Surface shortages. Explain them. Coach from them.
Products that drift past your tolerance get flagged with a dollar amount. Close each one with a reason such as breakage, theft, over-pour, or measurement error, then use the pattern to train the shift instead of guessing who to blame.
Catch unmapped menu items
Find your blind spots.
Lists menu items without recipes. Every unmapped sale depletes stock that poured-vs-sold math cannot see. Build each recipe in one click so the gaps get honest.
Invoices & cost
Turn supplier invoices into cost data without typing.
app.exactpour.com/invoices
Snap a photo of any invoice
Photo in, items and prices in.
Upload any PDF, JPG, or PNG invoice. Every line item and price enters automatically. Files stay private to your account.
Matches items even when names don't line up
Supplier names never match yours. Doesn't matter.
For every line, ExactPour finds the best catalog match by barcode first, then by name. You see how confident the match is before you accept it.
Custom cost overrides
Your negotiated prices, your numbers.
Set your own costs on products so each bar tracks its negotiated supplier pricing, not a generic catalog default.
Waste & alerts
Know what was lost and get told before you run dry.
app.exactpour.com/alerts
Waste log
Document every dropped bottle.
Log breakage, spillage, comps, spoilage, expiry, theft, and training pours. Record quantity, volume, cost, and notes. Those notes become evidence when you explain a shortage.
Alerts inbox
One inbox for every warning.
Low stock and unexplained shortages land in one place. Mark read or unread, dismiss, and filter so managers act on tonight's problems instead of digging through email.
Low-inventory alerts
Never get caught short on a Friday.
Get alerted when products cross the threshold you set, with current stock and the target shown across the account.
AI that helps you run the bar
Every number comes from your counts, sales, and invoices. AI writes the plain-English summary so managers know what to fix and who to coach.
app.exactpour.com/dashboard
Daily briefings, written for your bar
Wake up to what needs fixing.
Each morning you get 3 to 5 actions ranked by dollar impact from the last 30 days of counts, sales, and shortages. Severity tells you what to handle before the next rush.
Ask your numbers anything
Ask questions. Get answers from your data.
Ask in plain English: "Which bottles were over-poured last weekend?" Answers use only your real numbers, with starter prompts so the team does not have to invent the question.
Know when each bottle will run out
See run-out dates before they happen.
Uses recent POS sales to project per-day usage, an estimated run-out date, and a confidence rating so you order before the well goes dry.
Flagged the moment something looks off
Catch outliers the moment they appear.
Learns each product's normal range from recent history and flags it when the latest numbers break pattern. Runs on demand and overnight.
Monitoring while you sleep
Daily briefs, overnight sweeps, digests.
Overnight jobs watch counts, sales, and invoices, then deliver digests so your team spends mornings on the floor, not in a spreadsheet.
Track the dollars you stop losing
Savings you can verify, not vibes.
When a flagged loss gets fixed, the scoreboard compares the loss rate before and after from your own counts, then reports a verified dollar figure for what you recovered.
Reprice with math, not hunches
Underpriced drinks, flagged.
Pour-cost math flags underpriced drinks against your target band, suggests a new price, and shows the monthly margin impact at current volume.
Alerts when a supplier raises a price
Catch it on the next invoice, not the next quarter.
Every scanned invoice is compared to your purchase history. When a supplier raises a price, you see the per-bottle change and the yearly cost before it compounds.
Bottles that aren't moving, and what to do with them
Free the cash sleeping on your shelf.
Finds bottles with no POS sales over the trailing window, totals the trapped dollars, and drafts specials and cocktail ideas to move them. You approve what runs.
See whether losses line up with who worked
A coaching prompt, not proof.
Log your staff schedule and see whether losses run higher on the stretches certain people worked. A coaching prompt, not proof.
Test the change before you make it
A dollar up? A quarter-ounce less? See the impact.
Raise a drink a dollar or trim a pour a quarter ounce. Scenario math returns the weekly, monthly, and annual impact with every assumption stated up front.
Compare to bars like yours, anonymously
Know where you stand, anonymously.
Compare pour cost and shrinkage against anonymous venues like yours. Strictly opt-in and give-to-get, with cohorts kept large enough that no bar is identifiable.
Product catalog
A shared bottle database that gets smarter with every scan.
app.exactpour.com/inventory/count
Shared bottle catalog
Name, brand, size, and cost ready to count.
A curated catalog of approved bottles with name, brand, category, size, ABV, and cost. Your team starts counting instead of building a spreadsheet from scratch.
Unknown barcodes, handled
New bottles do not stop the count.
When you scan a barcode ExactPour does not recognize yet, AI looks up the product and queues a submission for review so the count can keep moving.
Submission review
Operators submit. Admins approve.
New barcodes flow through a review queue. Unclear matches escalate with source and confidence so your catalog stays clean without slowing Sunday inventory.
Multi-site & teams
Run one bar or a whole group from a single account.
app.exactpour.com/reports/consolidated
Multi-location operations
Every location, one login.
Run multiple bars, clubs, or venues. Each gets its own counts, POS connection, and timezone, with rollups for owners and area managers.
Team management and roles
Invite teammates. Control access.
Invite by email as owner, manager, or staff. Decide who can count, who can see dollars, and who can change settings at each location.
Security & trust
Your bar's numbers stay yours, on every plan.
app.exactpour.com/reports/consolidated
Activity and audit history
See who changed what, and when.
Owners and managers can review audit, security, and activity history. Critical events surface clearly so disputes get settled with a trail, not a memory.
Account isolation by default
Your data is never mixed with another bar's.
Every account can only see its own locations, counts, and sales. Isolation is enforced in the database, not bolted on later as a checklist item.
Legal documents and consent
Versioned terms, recorded consent.
Versioned Terms, Privacy Policy, and related docs with a record of when each user accepted them.
Secure sign-in and permissions
The right people see the right numbers.
Email and password auth with invite and password-reset flows. Roles control access by location. Platform admins use multi-factor authentication in the admin console.
Talk with ExactPour
See these features on your back bar
Book a 20-30 minute walkthrough. We will run a count, reconcile poured vs sold, and show the pour-cost views your managers would actually use.
Start tonight
Stop guessing where
your liquor money went.
Run ExactPour on your own bar for two weeks. See the leaks, the over-pours, and the dollars you can still save.
14 days free · No credit card · From $59/mo