Bar inventory with Lightspeed

Lightspeed Restaurant is a POS with reporting. ExactPour does not ship a Lightspeed connector, so this page only repeats what Lightspeed publishes about exports.

K-Series (North America help): log in to Back Office, open Reports, All reports, Business Reports. Set the period, then Export CSV (Mac or PC). Lightspeed Restaurant also offers Print report as PDF. Items offered free of charge are excluded from some sales views, per that article.

L-Series help: Restaurant Manager, Reports, Summary Reports can Export as PDF or Export as CSV. The Export data page can download CSV categories including receipts, receipt items, payments, modifiers, products, and categories for a date range and location.

Those exports are Lightspeed Restaurant's. ExactPour does not claim they are recipe-aware depletion. A receipt-item CSV is the honest sold-unit list to compare against an ExactPour count.

Close an ExactPour count for the location. Write the start and cutoff. Do not mix a Saturday Lightspeed Restaurant shift with a Monday ExactPour session.

In Lightspeed Restaurant, export the matching period. K-Series: Back Office, Reports, All reports, Business Reports, Export CSV. L-Series: Summary report Export as CSV, or Export data for receipt items if you need line-level sold units. Confirm the clicks on Lightspeed Restaurant's current help article for your series.

ExactPour does not import that CSV. Open it next to the ExactPour session. Match items to recipes the same way you would map a Toast menu: well vodka soda depletes well vodka. Unmapped Lightspeed Restaurant items will look like missing product if you ignore them.

Keep doing this weekly. If you later move the room to Toast, Square, Clover, or GoTab, connect that POS and retire the export ritual. Until then, ExactPour does not ship a Lightspeed connector.

Pick a night the room can repeat. Many bars use early Monday. Write the cutoff in ExactPour before anyone restocks the well. Then walk one route. The Lightspeed side of the week is only useful if the physical count covers the same hours the tickets cover.

ExactPour does not ship a Lightspeed connector, so nothing arrives on a schedule. After you close the ExactPour session, export Lightspeed item sales for those dates. Sit the two lists next to each other. That is slower than Toast. It is still a real week.

Do not mix locations. If the group also rings Toast in another room, that room has its own ExactPour location and its own connector. A Lightspeed sales total pasted onto a Toast well will make both rooms look dishonest. See POS integrations for the live four (Toast, Square, Clover, GoTab).

City liquor rules are not a Lightspeed setting. License-state rooms photograph wholesaler invoices. Pennsylvania control-state rooms photograph PLCB and beer-distributor paper. The POS still only knows what rang. Use [city pages](/cities) for the buying story, and this page for the Lightspeed story.

Poured versus sold is a recipe problem, not a Lightspeed report setting. A house vodka soda that rings as one Lightspeed item has to name the spirit in ExactPour. Soda is not liquor inventory. If the recipe is blank, ExactPour cannot deplete the bottle from that ticket, and the next count will look like theft.

Map the drinks that actually sell. Well vodka, well whiskey, well tequila, house gin and tonic, and the two signatures the room cannot stop ringing. Rare bottles can wait. A Lightspeed menu with 200 items is not a reason to skip the well map. It is a reason to start with the rail.

When you compare a Lightspeed export by hand, use the same recipe list you would map on Toast. A house margarita line depletes tequila (and orange liqueur if you inventory it). Do not subtract a dollar total from a bottle. Subtract ounces implied by the recipe from ounces counted.

Modifiers matter. A Lightspeed ticket that adds an extra shot, a double, or a different spirit is a different depletion. If those modifiers are ignored, the well looks generous on paper and empty on the rail. ExactPour can only deplete what you mapped. Lightspeed can only report what rang.

See poured versus sold for the formula and how to reduce liquor shrinkage for the coaching order: recipes, comps, waste, then theft. Lightspeed does not change that order.

Lightspeed does not replace receiving. A case that lands during the count window has to be received in ExactPour or the session is wrong. Photograph the distributor ticket (or the PLCB ticket in Pennsylvania). ExactPour extracts lines so bottle cost is the paper cost, not a memory.

A Lightspeed sales mix cannot tell you that well vodka went up $4 a bottle last Tuesday. The invoice can. Keep both. Bar invoice management is the capture path. Lightspeed remains the ticket path. ExactPour is the count path.

ExactPour prices in USD are Free, then Starter $69, Pro $99, and Scale $129 a month. POS sync is on Starter and up, plus the 14-day Pro trial. Confirm on /pricing. Invoice capture and counting exist without POS sync. Poured versus sold is the part that needs a Lightspeed export plus your own recipe math. Do not skip invoices while you wait on a menu map.

ExactPour still counts the well while ExactPour does not ship a Lightspeed connector. Scan barcodes. Tap fills. Receive distributor invoices. Close the session. You will have usage. You will not have automatic Toast-style projected usage from Lightspeed tickets.

POS sync on Starter ($69) is for Toast, Square, Clover, and GoTab. A Lightspeed Restaurant room does not unlock a hidden API by upgrading. ExactPour does not ship a Lightspeed connector. Confirm live connectors on /pos-integrations.

Use the liquor inventory template or your own sheet to line up ExactPour usage with Lightspeed Restaurant receipt items for the same cutoff. That is poured versus sold done in public, not a fake integration.

ExactPour prices in USD are Free, then Starter $69, Pro $99, and Scale $129 a month. POS sync is on Starter and up, plus the 14-day Pro trial. Confirm on /pricing.

Lightspeed will not count the well for you. Item stock in a POS is a catalog unit, not a fill level on an open bottle. ExactPour is the fill. If someone promised a camera inside Lightspeed that retires the rail walk, that is not what ExactPour ships and it is not what this page claims.

ExactPour does not ship a Lightspeed connector, so it also cannot rewrite the Lightspeed menu, take payments, or subscribe to Lightspeed webhooks. Count in ExactPour. Export from Lightspeed. Compare. That is the whole honest path until a connector exists.

Unmapped house pours are the usual failure. A Lightspeed item named "Well" or "Rail" or "Vodka Soda" with no recipe will show as sold product that never left a bottle. Map it. Then recount. Then coach. Do not start with a theft meeting.

Comps, spills, and staff drinks need a code in ExactPour. Lightspeed may already void or comp tickets. If those voids never become waste codes, the well still dropped and the sales side looks clean. Log the waste. The next Lightspeed comparison will make sense.

For the physical walk, see bar stocktaking and bar inventory software. For a sheet you can print this afternoon, see the liquor inventory template. Those pages do not depend on Lightspeed. This page does.

Give each address its own ExactPour location. A second Lightspeed merchant, restaurant GUID, Square location, or Clover merchant is a second connect (or a second export ritual). Rollups compare reconciled dollars. They do not merge two wells into one clipboard.

If you can move this room onto Toast, Square, Clover, or GoTab, the live connector is less work than a weekly Lightspeed export. If you cannot move, stay on the export. ExactPour does not ship a Lightspeed connector either way, and upgrading to Pro ($99) or Scale ($129) does not add one.

Book a 20-minute walkthrough on /demo or /contact if you want the mapping reviewed. Bring one Lightspeed location, not the whole group. Map the rail. Then copy the habit.

Do not wait for a connector that is not in the ExactPour codebase. A Lightspeed export plus an ExactPour count is an honest week. A Lightspeed sales total pasted into a cell with no item list is not. See the liquor inventory template if you need a sheet for the comparison, and poured versus sold for the formula.

ExactPour prices in USD are Free, then Starter $69, Pro $99, and Scale $129 a month. POS sync is on Starter and up, plus the 14-day Pro trial. Confirm on /pricing.

Toast, Square, Clover, and GoTab remain the live ExactPour connectors. If you can move this room onto one of those four, read POS integrations. If you are staying on Lightspeed, stay on the export workflow on this page.